Agency Economics & Margin Calculators
Free, zero-signup financial models and calculators designed for digital agencies, dev shops, and consultancies to price work accurately, audit loaded costs, and protect project margins.
Timesheet & Payroll Operations
Clean messy timesheet exports, eliminate Friday friction, and streamline client invoicing.
Agency Timesheet Template (Excel, CSV & Interactive Grid)
Free weekly agency timesheet template with billable hour tracking, client allocation, and 10-second keyboard matrix. Download Excel & CSV or use free in your browser.
Harvest & Toggl CSV Timesheet Cleaner & Visualizer
Upload messy exports from Harvest, Toggl, Clockify, or QuickBooks to clean data anomalies, inspect client hours, and generate standardized reports.
Timesheet Drag & Lost Salary Calculator
Quantify the direct annual payroll cost of slow dropdown modals, floating timers, and Friday afternoon timesheet reconstruction.
Developer Context Switching Cost Calculator
Quantify the monthly and annual salary lost to task switching, interruption fragmentation, and flow disruption.
Free Invoice Generator & PDF Maker
Create, customize, and print beautiful, professional client invoices with zero watermarks or signup required.
Profitability & Pricing
Model project rates, prevent budget overages, and optimize gross margins.
Value-Based Pricing & Proposal ROI Calculator
Quantify client economic ROI, model 10%–25% value capture tiers, and verify your resulting Effective Hourly Rate (EHR).
Hourly Rate Calculator
Calculate the exact hourly billing rate required to hit your annual revenue and profit targets after taxes and overhead.
Break-Even Billing Rate Calculator
Determine the exact minimum hourly rate required to cover employee loaded payroll, taxes, software, and agency overhead.
Project Profitability Calculator
Calculate expected profit margins and gross ROI across fixed-fee and hourly client projects.
Days Sales Outstanding (DSO) Calculator
Calculate average collection speed, measure cash trapped in receivables, and model liquidity gains from accelerated billing.
Subcontractor & Freelancer Margin Calculator
Calculate net dollar margin and markup multiplier on 1099 freelancers and subcontracted specialists.
Scope Creep Cost Estimator
Calculate how many thousands of dollars in unbilled micro-tasks and out-of-scope revisions your agency bleeds each year.
Overhead Multiplier Calculator
Calculate your agency's overhead multiplier and loaded labor rate to ensure all operating expenses are baked into client pricing.
Capacity & Utilization
Track team bandwidth, retainer burn, and billable engineering velocity.
Billable Utilization Calculator
Measure your team's ratio of billable client hours vs administrative overhead to optimize billable efficiency.
Retainer Burn Rate Calculator
Track monthly retainer hour pacing to ensure your team never exceeds client budgets or works for free.
Bench Cost & Idle Capacity Calculator
Calculate the true monthly and annual payroll cost of unassigned staff and bench time across your agency.
Client Concentration Risk Calculator
Model agency revenue exposure and calculate payroll survival runway if your largest client churns.
True Employee Cost Calculator
Calculate the fully loaded hourly cost of hiring employees including benefits, payroll taxes, equipment, and overhead.
Freelance Tax Estimator
Estimate quarterly estimated tax obligations, self-employment tax, and take-home income for 1099 contractors.
Ready to automate your timesheets & project margins?
Stop guessing on project profitability. VeloTime gives your team a 10-second weekly keyboard matrix with live margin dashboards.